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Maria Killam Careers

Virtual Assistant & Project Coordinator (Remote)

Are you a highly organized and proactive Virtual Assistant with a passion for project coordination and administrative support? Do you thrive in fast-paced environments, keeping creatives focused and businesses running smoothly? If so, we want to hear from you!

We’re looking for a dedicated and detail-oriented professional who can hit the ground running, ensuring Maria and the team operate at peak efficiency while keeping all projects on track.

About the role:

Maria Killam, a renowned colour and design expert, is looking for a dynamic Virtual Assistant & Project Coordinator to support her in managing daily operations, key business initiatives, and administrative processes. This role is ideal for someone who is detail-oriented, tech-savvy, and excels at ensuring tasks are completed efficiently and effectively.

What you’ll do:

Project Coordination & Administrative Support

  • Manage and maintain schedules, appointments, and deadlines.
  • Track tasks and project timelines, ensuring nothing falls through the cracks.
  • Attend team meetings, take notes, and track action items.
  • Follow up with team members to ensure tasks are completed on time.
  • Organize and maintain workflows for ongoing projects, including course development and content organization.
  • Handle administrative tasks such as email coordination and internal documentation.

Operational Support

  • Assist with email marketing workflows, including scheduling campaigns and tracking results.
  • Manage customer support inquiries related to online courses and content.
  • Assist with database organization and process improvement initiatives.
  • Provide regular progress reports and ensure seamless communication across teams.

Communication & Problem-Solving

  • Anticipate team needs and solve problems before they arise.
  • Keep Maria focused on high-priority tasks while handling the details behind the scenes.
  • Act as a point of contact for team inquiries and project updates.
  • Ensure clear, efficient communication via Slack and email.

Must-Have Experience:

  • Previous experience in an administrative or project coordination role.
  • Proven track record of managing multiple projects and deadlines.
  • Strong organizational and time-management skills.
  • Familiarity with digital tools such as Asana, Google Workspace, and email marketing platforms like Klaviyo.

Ideal Background:

  • 2+ years of experience in an administrative or project management role.
  • Experience working with a content creator, influencer, or creative entrepreneur.
  • Understanding of workflow management and business operations.

This Role is Perfect for Someone Who:

  • Thrives in a fast-paced, ever-changing environment.
  • Enjoys keeping creatives organized and on track.
  • Is proactive and takes ownership of tasks without needing constant direction.
  • Has excellent follow-through and is committed to making sure things get done.

Not the Right Fit if You:

  • Need constant direction or hand-holding.
  • Prefer structured, predictable workflows without flexibility.
  • Are uncomfortable with direct feedback or fast-paced changes.

Bonus Skills (Not Required but Nice to Have!):

✔ Experience with content organization and repurposing. 

✔ Background in customer service or marketing operations. 

✔ Familiarity with membership platforms or online course management.

How to apply:

This is a remote, part (20-30 hours per week) or full-time position. For this contracted work you must reside in either the U.S. or Canada. You must be available during hours in Pacific or Eastern Time Zones. Hourly rate commensurate with prior experience

If you’d like to be considered for this role, please email your resume and cover letter to admin-@-mariakillam-dot-com. Please include the following:

  • a brief introduction and why you’d be perfect for this role
  • any relevant work samples
  • a quick note on your experience with project management tools and admin support

 

Junior Colour Designer  (Remote)

Our eDesign department can’t keep up! We need a JUNIOR designer who can handle our busy customer interface in our eDesign department with opportunities for growth into assembling Maria’s advice into presentations for clients. This is an entry-level position.

Your design admin responsibilities will include:

  • Customer service for the busy eDesign inbox looking after all email queries as well as ensuring that the eDesign project schedule runs smoothly and the eDesign project deadlines are met.
  • Clients’ orders and files are accurately set up and the very busy eDesign inbox queries are always professionally replied to.You must have strong written communication skills to successfully promote and sell and eDesign packages. Email us here with a resume and cover letter.
  • You are an absolutely meticulous organizer – You believe everything has a place and find sorting, colour-coding, stacking, and rearranging to be very satisfying.
  • You have an excellent eye for design – You have some professional (or comparable) interior design experience and are passionate about taking your design skills to the next level.

Qualifications:

  • Disciplined time management with excellent organization – you get things done, meet deadlines, and keep promises
  • Impeccable written and verbal communication skills – you have a knack for putting ideas into words, sharing your vision, and ensuring everyone is on the same page
  • Meticulous and detailed (we mention this more than once because it is critical to your success)
  • Familiar with eCommerce and customer relationship management (CRM) software
  • Experience with Zoom, Slack and all social media platforms (WooCommerce is a plus)
  • You have a no-task-is-too-small can-do attitude; you’re compelled to go the extra mile to get things done and meet the client’s needs

How to apply:

This is a remote, part-time (25 hours/week min.) or full-time position working standard Monday to Friday from 9-5 with some after-hour or weekend email communication. For this contracted work you must reside in either the U.S. or Canada.

If you’d like to be considered for this role, please email your resume and cover letter  to tricia-@-mariakillam-dot-com. This is a contract position with an hourly starting rate at $22.

Digital Marketing Specialist (Remote)

We are seeking an experienced digital marketing specialist to create and maintain marketing assets and content, supporting product and marketing goals. This includes graphic design for social media, emails, website graphics, ecommerce content, display ads, and landing pages.

This role requires a high level of creativity, attention to detail, and project management skills.

We believe the right person is also really good at solving problems. They use their creativity and skills not just to make marketing materials more attractive, but to improve user experience, create brand consistency, and get specific results.

If you have proven experience in content marketing AND graphic design, a strong work portfolio, and a passion for the home or interior design industry, we’d love to hear from you!

Key Responsibilities:

Collaborate with marketing and product marketing teammates to support our content marketing (blog, social media assets, and more). Design with the user in mind, creating intuitive, engaging, and user-friendly experiences across all digital platforms.

Scope and create templates for our marketing team to be more efficient in their posting on social media, the blog, email, and other channels.

Help bring new ideas for design and content creation to the team using your expertise and eye for great design. Manage other design needs such as presentations, display ads, and product packaging as needed.

You’ll be expected to create 1–2 free resources each month to drive leads, subscribers, awareness, and/or other important metrics (examples include guides and templates).

Take ownership of the end-to-end design process for digital marketing campaigns, ensuring timely delivery and alignment with campaign goals. Regularly update the marketing director on project progress, potential roadblocks, and solutions to ensure transparency and alignment.

Stay informed about the latest trends in graphic design, digital marketing, and ecommerce to incorporate fresh ideas and innovative approaches into your work.

Qualifications:

BA/BS degree or equivalent working experience. 2-3 years of marketing and content creation experience. (We require work samples to apply for this position.)

Past experience producing content for the web specifically, as well as channel-specific knowledge (blog, Google Slides, Instagram, YouTube, etc.).

Excellent organizational skills to work independently and manage projects with many moving parts. Ability to adapt to evolving priorities in a fast-paced environment.

Must be proficient in Adobe Creative Suite (particularly in Photoshop, Illustrator, and InDesign) and Canva. Experience with Captivate, WordPress, WooCommerce, Klaviyo and using content management systems is a major plus.

Solid understanding of design principles, typography, colour theory, and layout techniques. Detail-oriented with a keen eye for aesthetics and design excellence.

Excellent communication skills and ability to collaborate effectively with cross-functional teams via Zoom and Slack.

Experience in the Home or Interior Design industry is a plus.

How to apply:

This is a remote, full-time position. For this contracted work you must reside in either the U.S. or Canada.

If you’d like to be considered for this role, please email your resume and cover letter as well as a link to RELEVANT design work to kristy-@-mariakillam-dot-com. This is a contract position with an hourly rate between $25 and $27, depending on prior experience.

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